Terms of Service

1. Agreement

These terms apply when your business uses Auditwithus. By signing in you accept them on behalf of the company whose account you are using. If you do not accept them, do not use the service.

2. Accounts and access

Accounts are created by an administrator at your company, who sets each user’s role and branch. You are responsible for keeping your credentials private and for everything done under your account.

A company may be signed in from one place at a time. Opening the same company elsewhere signs the earlier device out.

3. Your data is yours

The business records you enter — sales, purchases, stock, parties, payroll and ledger postings — belong to your company. We store and process them so the service can work, and for nothing else. We do not sell them and we do not use them to train anything.

You may export or request a copy of your records at any time while your account is active.

4. Accuracy and professional advice

Auditwithus records and reports what you enter. It is a tool, not an accountant or a tax adviser. Filing correct returns and meeting your legal obligations remain your responsibility, and you should have a qualified professional review your books before they are relied on.

5. Acceptable use

You agree not to:

• Use the service unlawfully, or to record transactions you know to be false.
• Share an account between people who should hold separate accounts.
• Attempt to bypass permissions, access another company’s data, or probe the system for weaknesses without our written permission.
• Copy, resell or reverse-engineer the software.
• Interfere with the service or place an unreasonable load on it.

6. The audit trail

Once a voucher is approved it is locked against editing and deletion, by design. Corrections are made by posting an entry that reverses it. We will not remove or alter posted entries on request, because doing so would defeat the purpose of keeping the books in the first place.

7. Availability

We work to keep the service running, but we do not promise uninterrupted access. Maintenance, upgrades and faults will cause downtime from time to time, and we will give notice of planned work where we reasonably can.

8. Fees

Where a subscription applies to your company, the plan, price and billing period are those agreed with you in writing. Unpaid fees may lead to the account being suspended after notice.

9. Ending the agreement

Your company may stop using the service at any time. We may suspend or end access where these terms are broken, or where continuing would put other customers or the service at risk.

After an account closes we retain your records for the period accounting and tax law requires, then delete them.

10. Liability

The service is provided as it is. To the extent the law allows, we are not liable for indirect or consequential loss, for lost profit, or for loss arising from data you entered incorrectly. Nothing here limits liability that cannot lawfully be limited.

11. Changes to these terms

We may update these terms. Where a change materially affects you we will update the date above and tell you inside the application before it takes effect.

12. Contact

Questions about these terms can be sent to [email protected].